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Data Cookbook Implementation

All definitions on this page have been migrated from here to our Data Dictionary powered by Data Cookbook.

You can select terms on this page to take you directly to their definition in the Data Dictionary, or go directly to the Data Dictionary to search a much wider selection.

The terms found here are largely used UMS wide. For information specific to standardized reporting (ie. IPEDS, CEDS, CDS) please click on External Education & Reporting Resources to go directly to the source websites.

Click a letter to go to the alphabetical listing for a term you'd like to find, or use Ctrl+F on your keyboard to search this page for the term you'd like to find.

WE COULD USE YOUR HELP!

Round, red help button. Click to email DARTS.Question, comment, critique? If you know the definition of any of the undefined or incorrect items, please email it to DARTS@maine.edu for inclusion on this page.




A

Academic Career

Academic Group

Academic Level


Academic Load


Academic Organization


Academic Plan


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Academic Program


Academic Sub-Plan


 Academic Year


Account


Accounting ID


Accounting Period



Action Reason


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Action Date (under Action Reason)


Ad


Address


Address Type


Admissions Admit Gross


Admissions Admit Net


Admissions Applicant


Admissions Applicant INC/COMP Total


Admissions Application Center


Admissions Application Complete Date


Admissions Application Number


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Admissions Combined Counts in the Application Funnel


Admissions Confirm Gross


Admissions Confirm Net


Admissions Confirm Net Enroll Away


Admissions Confirm Net Enroll


Admissions Confirm Net Enroll UMS


Admissions Data Created By


Admissions Date


Admissions Deny Net



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Admissions Enrollment Funnel


Admissions Enroll Away


Admissions Enroll


Admissions Enroll on Add/Drop


Admissions Enroll on Census


Admissions Inquiries


Admissions Prospects



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Admissions Term


Admissions Type

Admissions Withdraw After Admit


Admissions Withdraw After Confirm


Admissions Withdraw Before Admit


Admissions Withdraw Total


Advisement Status 


Advisor ID 


Aid Year

Al


Alias


An


Annual Base Benefits Rate (ABBR)


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Annual Rate


App Workspace


Application Data


Application Date



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Application Method


Archive Date - Ach Date


Armed Forces



Articulation



Awarded Aid

B


Benefits Service Date



Billing Career


Bio-Demographic (bio-demo)


Birth Country


Birth Date


Birth Place



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Birth State


Board of Trustees



Beginning of Term (BOT)



Business Intelligence (BI)


Business Unit


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C


Campus


Campus Solutions (Student Data) Database



Catalog Number


Census



Certificate


Chancellor


Chart of Accounts


ChartFields


Chief Academic Officers Council (CAOC)


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Churn



Citizenship Status



City


Class

 

Class Number


Classification of Instructional Programs (CIP Code)



Commitment Accounting/Commitment Control


Common Data Set


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Compensation Rate


Completion Term (under Term)


 Continuing/Returning Student


 Contract Length



County



Country


Course Component 



Course Enrollment



Course Grade



Course  ID



Course  Offering Number



Coverage Code



Credit Hour




CRM



Cross-listed Course


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D



Dashboard


Database

Data Mart


 

Data Warehouse

Date of Death


Deferred Admission


Degree



Degree Checkout Status



Degree/Certificate-Seeking Students


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Degree Success

Denormalization


Department (DeptID)


DESCR - Description


Distance Education

Drop Out



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E


Early College


Effective Date



Effective Term



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Employee Classification


Employee Identification Number - EMPLID



Employment Record


Encumbrance


Enterprise Solutions


End of Term (EOT)


Enterprise Resource Planning (ERP)


Establishment ID



Ethnicity


ETL = Extract/Transform/Load



External Organization 



External Scholarships & Grants


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F


Facility 


Fall cohort


Fall Enrollment (EF)



Family Education Rights Privacy Act (FERPA)


Field



Financial Aid Applicant



Financial Aid Item Type



Financial Need



Financials Database



First Generation  


First-time student (undergraduate)



First year student


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FISAP


Fiscal Year



FTE - Full Time Equivalency



Full-time student


Fully Enrolled Date


Functional Expense Category



Fund


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G



Gender (Sex)



Grade Point Average


Grade



Grade Point



Cumulative GPA 


Current GPA



Gross Confirmed


H



HCM



Head Count or Headcount



Highest Education Level



Hire Date


Home Campus




Human Resources Database


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I



Indebtedness



In-state student

In-state tuition



Institution


Institution Last Attended




Institutional Scholarships & Grants


Institutional Student Information Record (ISIR)




Instructor Load Factor



IT-Managed Data Workspace



IT-Managed Solutions



Item Type


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J


Job Code

Job Entry Date


Job Indicator

Join


Journal Line Reference


K


Key Field


L


Last School Attended


LISTSERV




Lost Admits



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M

Matriculated


Metadata




Military Activation


Military Leave


Military Mobilization


Military Order


Months Between


My Workspace


N


Name


National ID


Need-Based Aid


Need-Based Scholarship or Grant Aid


Need-Based Self-Help Aid


Net Confirmed


Non-degree-seeking student


Non-Need-Based Scholarship or Grant Aid


Non-Need-Based Self-Help Aid


Nonresident alien



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O

Offer Amount

Operating Unit


Out-of-state student


Out-of-state tuition



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P


Part Time Student



Payroll Status


Plan Type (no definition)

Click here for PLAN_TYPE field values.


Position Number


Post-Baccalaureate




Power BI


Power BI App



Power BI Service


President



President's Council


Private Student Loan


Program


Program Action, Reason and Status (See also Program Actions & Reasons)



Project


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Q


Query

R

Readmit


Record



Regular/Temporary


Remedial Course

Requirement Term


Reporting Workspace


Reports To


Residency


Resident alien (and other eligible non-citizens)


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Retention rate


Role

Row


Row Check


Run Control ID


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S



SaaS


Salary Administration Plan 


Salbase


SAT Scores

School Certifying Official

SF - Student Financials


Service in the Uniformed Services


Service Member


Session


Single Sign-On


SQR


SR - Student Records


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Standard Hours


State


Statistics Code



Stop out



Student Level


Study Abroad


Study Out-of-state



T

Table

Transactional Data


Term or STRM


Test of English as a Foreign Language (TOEFL)


Transfer-in Student


Transfer-out Student


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U



UM_AWARD_FLAG


Union Code


Unit 


V


Vice Chancellor for Academic Affairs (VCAA)


Vice Chancellor for Finance and Administration


W


Work Year Calendar 


Work-Study and Employment

 

X


Y


Years of Service

 


Z


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