0580.50 Time Reporting Codes

Table of Contents

Time Reporting Codes Time Reporting Codes common to all Workgroups/Collective Bargaining Units

Also see specific time reporting guides:

TRC	Short Description	Usage Details	Base Salary; Included in Computation of Overtime	Earnings Code/Description (shows on paycheck as)
ADMLV	Administrative Leave	Scheduled hours during Admin Leave (if you worked, you also enter the worked time using codes Admin Leave Worked or Comp Time Earned).	Y	065 Administrative Leave
ADMWK	Administrative Leave Worked	Hours worked during Admin Leave (see above).	N	066 Administrative Leave Worked
ADMX2	Admin Leave Worked Premium x2	Hours worked outside of regular schedule during Admin Leave or Admin Holiday.	N	090 Admin Premium - 2X
BREAV	Bereavement	Hours not worked due to death of family member; see union contract for details	Y	160 Bereavement
CBK	Call Back	Hours worked outside normal work schedule when called back by supervision; paid at the rate of 1.5 times regular hourly rate of pay a; hours entered less than 3 will be paid at minimum of 3 hours per instance	N	050 Call Back
HOL	Holiday	Scheduled hours during a Holiday. For example, you normally work 8 hours on Mondays, but this Monday was Memorial Day, so you use the HOL code for those 8 hours.	Y	060 Holiday
HOLAD	Holiday Worked - Admin Holiday	Hours worked on an Administrative Holiday. For example, the Chancellor declares an administrative holiday on December 24th. You were required to work. Report 8 hours using HOL and those 8 hours again using HOLAD.	N	080 Holiday Premium
HOLFM	Holiday Worked - Family	Hours worked on a Family Holiday. For example, Monday was Memorial Day, and you were required to work. Report 8 hours on Monday using HOL (or HOLNS) and those 8 hours again using HOLFM.	N	070 Holiday Premium - Family
HOLNS	Holiday Non-Scheduled	Hours for a holiday when not regularly scheduled to work. For example, Monday was Patriot’s Day, you do not work on Mondays; however, you are entitled to holiday pay.	N	075 Holiday - non scheduled
HOLW	Holiday Worked - Regular	Hours worked on Regular Holidays.	N	080 Holiday Premium
JURY	Jury Duty	Scheduled hours missed due to Jury Duty (not to exceed 10 days)	Y	170 Jury Duty
JURYM	Jury Duty Maine Supplement	Jury duty beyond initial 10 days	Y	175 Jury Duty Maine Supplement
MLTRY	Military leave	See contract for specific details	Y	180 Military Leave
REG	Regular	Regular hours worked	Y	001 Regular
SICK	Sick	Time not worked due to being ill or injured and/or to care for a family member who is injured or sick in accordance with collective bargaining agreement or employee handbook.	Y	150 Sick
VAC	Vacation	Time not worked due to a planned vacation day in accordance with collective bargaining agreement or employee handbook.	Y	140 Annual Leave
WCA	Workers’ Comp Appointment	Time not worked due to doctor appointment for workers compensation injury/illness	Y	001 Regular
WCOUT	Workers' Comp - Non Appt	Time not worked on first day of workers compensation injury/illness	Y	001 Regular
WITNS	Witness Leave	Time not worked due to being called as a witness in a court proceeding.	Y	190 Witness Leave
WLNS	Wellness Activity	Time not worked due to attending a University sponsored wellness event	Y	230 Wellness Activity

Time Reporting Codes unique by Workgroup/Collective Bargaining Unit

ACSUM (COLT)

TRC	Short Description	Usage Details	Base Salary; Included in Computation of Overtime	Earnings Code/Description (shows on paycheck as)
CMC15	Comp time earned 1.5 times	Compensatory time for Overtime or Family Holiday worked. Enter the number of hours worked times 1.5.	N	n/a
CMCSV	Comp Time Earned	Straight time Comp for hours worked during Admin Leave, Admin Holiday, or Regular Holiday.	N	n/a
CMCTK	Comp time taken	Time taken and paid as compensatory time	Y	145 Comp Time Taken
CMCX2	Comp time earned 2 times	Comp time for hours worked outside of schedule during Admin Leave or Holiday. Enter the number of hours worked times 2.	N	n/a
POWER	Power Outage Pay	Per MOU: If a unit member working remotely experiences a power (or internet) outage and is unable to perform work, they will be paid for the remainder of their shift. The Parties mutually understand that unit members without reliable power won’t be allowed to continue to work remotely.	Y	Power Outage Pay - Hourly
SFC/SHFC	Shift differential	Hours paid at 40 cents per hour for shift differential	N	121 COLT Shift Differential
SHOC	Overtime shift differential	Hours paid at 60 cents per hour for overtime shift differential	N	131 COLT Shift Differential OT
STWRD	Steward	Grievance Handling or Negotiation; other union-related activities or training	Y	151 Griev Handling or Negotiation

Confidential/Hourly Non‐Represented and Supervisors

TRC	Short Description	Usage Details	Base Salary; Included in Computation of Overtime	Earnings Code/Description (shows on paycheck as)
CMN15	Comp time earned 1.5 times	Compensatory time for Overtime or Family Holiday worked. Enter the number of hours worked times 1.5.	N	n/a
CMNSV	Comp Time Earned	Straight time Comp for hours worked during Admin Leave, Admin Holiday, or Regular Holiday.	N	n/a
CMNTK	Comp time taken	Time taken and paid as compensatory time	Y	145 Comp Time Taken
CMNX2	Comp time earned 2 times	Comp time for hours worked outside of schedule during Admin Leave or Holiday. Enter the number of hours worked times 2.	N	n/a
ONC	On Call	Hours required by supervision to remain at home prepared to return to work immediately if contacted; will be paid at the straight time rate for all such on-call hours; hours will be included in computation of overtime	Y	040 On Call
POWER	Power Outage Pay	Per MOU: If a unit member working remotely experiences a power (or internet) outage and is unable to perform work, they will be paid for the remainder of their shift. The Parties mutually understand that unit members without reliable power won’t be allowed to continue to work remotely.	Y	Power Outage Pay - Hourly
SFNR	Shift differential	Hours paid at 40 cents per hour for shift differential; see Handbook for details	N	125 Non-Rep Shift Differential
SHONR	Overtime shift differential	Hours paid at 60 cents per hour for overtime shift differential; see Handbook for details	N	135 Non-Rep Shift Differential OT

Police and Security

TRC	Short Description	Usage Details	Base Salary; Included in Computation of Overtime	Earnings Code/Description (shows on paycheck as)
CMP15	Comp time earned 1.5 times	Comp time for Overtime or Family Holiday worked. Enter the number of hours worked times 1.5.	N	n/a
CMPSV	Comp Time Earned	Straight time Comp for hours worked during Admin Leave, Admin Holiday, or Regular Holiday.	N	n/a
CMPTK	Comp time taken	Time taken and paid as compensatory time	Y	145 Comp Time Taken
CMPX2	Comp time earned 2 times	Comp time for hours worked outside of schedule during Admin Leave or Holiday. Enter the number of hours worked times 2.	N	n/a
COURT	Court Time	Court Time outside of regular schedule.	Y	001 Regular
DETAL	Detail	Hours worked on specific Detail. Detail will not accumulate towards overtime but will pay automatically at 1.5 times regular hourly rate.	N	045 Police Detail
FLOAT	Floating Holiday	For Patriot's Day, unit members may forego holiday pay and instead choose to get paid on a different day. In this scenario, no time reporting would be required for the actual Patriot's Day (no pay) and the FLOAT time reporting code would be used for the day when the actual floating holiday is used and paid.	Y	143 Floating Holiday
INSTR	Instructor	Hours worked as a Field Training Officer or Firearms Instructor; provides additional $1.25 per hour (must be used in addition to REG).	N	126 Police Firearms/Field Training
MTG	Meeting		Y	001 Regular
ONC	On Call	Hours required by supervision to remain at home prepared to return to work immediately if contacted; will be paid at the straight time rate for all such on-call hours; hours will be included in computation of overtime	Y	040 On Call
SFP1/SHFP1	Shift 1	Shift 1 differential (shifts starting after 1PM but before 8PM)	N	123 Police Shift Differential Rate
SFP2/SHFP2	Shift 2	Shift 2 differential (shifts starting after 8PM but before 8AM)	N	124 Police Shift Differential Rate
SHOP1	Shift 1 Overtime	Shift 1 overtime differential	N	133 Police Shift Differential 1 OT
SHOP2	Shift 2 Overtime	Shift 2 overtime differential	N	134 Police Shift Differential 2 OT
STWRD	Steward	Grievance Handling or Negotiation; other union-related activities or training	Y	151 Griev Handling or Negotiation

Service and Maintenance

TRC	Short Description	Usage Details	Base Salary; Included in Computation of Overtime	Earnings Code/Description (shows on paycheck as)
CMM15	Comp time earned 1.5 times	Comp time for Overtime or Family Holiday worked. Enter the number of hours worked times 1.5.	N	n/a
CMMSV	Comp Time Earned	Straight time Comp for hours worked during Admin Leave, Admin Holiday, or Regular Holiday.	N	n/a
CMMTK	Comp time taken	Time taken and paid as compensatory time	Y	145 Comp Time Taken
CMMX2	Comp time earned 2 times	Comp time for hours worked outside of schedule during Admin Leave or Holiday. Enter the number of hours worked times 2.	N	n/a
ONCSM	On Call	Hours on-call paid at the flat rate of $2.00 per hour; see agreement for details	N	041 On Call (S&M)
SFM	Shift	Shift differential	N	122 S&M Shift Differential
SHOM	Shift Overtime	Overtime shift differential	N	132 S&M Shift Differential OT
STWRD	Steward	Grievance Handling or Negotiation; other union-related activities or training	Y	151 Griev Handling or Negotiation

UMPSA & Non‐Represented Professionals

TRC	Short Description	Usage Details
ANLV	Annual Leave	Paid time off for vacation in accordance with collective bargaining agreement or employee handbook.
CMXSV	Comp Time Earned	Comp time for Overtime, if eligible. Enter the number of hours worked times 1.5.
CMXTK	Comp time taken	Time taken and paid as compensatory time, if eligible.
DISA	Disability Leave	Paid time off due to being ill or injured; or to care for an ill or injured family member in accordance with collective bargaining agreement or employee handbook.
ONC	On Call	Hours required by supervision to remain at home prepared to return to work immediately if contacted; will be paid at the straight time rate for all such on-call hours; hours will be included in computation of overtime
OTS	Salaried Overtime	hours worked over 40 in a week, if eligible.
UNPAY	Unpaid Leave	Used to report intermittent unpaid hours; must report if not working for a full day (no partial days). If an FLSA Exempt (salaried) employee works a partial day, then they must be paid for a full day's work.

Time Reporting Codes for Temporary Employees

Employees not covered by an Employee Handbook or Collective Bargaining Agreement

TRC	Short Description	Usage Details	Base Salary; Included in Computation of Overtime	Earnings Code/Description (shows on paycheck as)
MPLH	Personal Leave-Hourly	Eligible temporary Hourly employees using personal paid leave	N	199 Personal Leave-Hourly
MPLS	Personal Leave-Student	Eligible temporary Student employees using personal paid leave	N	499 Personal Leave-Student
MPSS	Personal Leave-Salaried	Eligible temporary Salaried and Faculty employees using personal paid leave	N	198 Personal Leave-Salaried
REGTP	Temporary	Hours actually worked	Y	003 Temporary

Note: Shift differential should not be entered for hours saved as comp time. The differential will be paid when the comp time is used.

Space shortcuts

Page tree