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Important COVID-19 Information

Per guidance from UMS Health Advisory, paper paychecks will be mailed directly to home addresses.  Here are the steps we're recommending if you didn't receive a paycheck or are expecting a paper paycheck:

  1. Sign up for Direct Deposit immediately to avoid possibility of another lost paycheck.
    1. Student workers must set up Direct Deposit via Employee Self-Service and the Student Center.

  2. Verify/update your address to ensure USPS delivery.
  3. Contact payroll@maine.edu to report lost paycheck.  


Mailing of Paper Hard-Copy Checks

By default, all employees will have their checks mailed to home mailing addresses.  To verify and/or to update your mailing and/or home address, please visit Employee Self-Service > Personal Details.  Employees may complete the Individual Data Sheet to have their check mailed to a different address.   

Employees may obtain their payroll checks at payroll office on or after payday by showing proper identification.

  1. If an employee has requested departmental distribution of payroll checks, the employee may pick up his/her payroll check from the department.
  2. On payday, checks will be released only to the named payee unless written authorization is given by the payee instructing otherwise. The person designated will be required to provide a written authorization from the payee, along with his/her own identification to match the authorized name on the written authorization from the payee.
  3. All checks 14 days old or older will be mailed to the employee's preferred check mailing address that is on file at the time the check is mailed.  If no check mailing address is provided, the check will be mailed to the mailing or home address on record. 
  4. Uncashed checks must be sent to the State of Maine as abandoned property.

Also see replacement of paper checks not received.


Departmental Distribution Procedure

Regarding departmental distribution of payroll checks, the department agrees to the following:

  1. The department assumes full responsibility for the safekeeping of the checks.
  2. Facilities will be designated for physically safeguarding the checks and any information on the checks will be held in strict confidence.
  3. On payday, checks will be released only to the named payee unless written authorization is given by the payee instructing otherwise. The person designated will be required to provide the payee's ID along with his/her own identification.
  4. Upon receiving the payroll check, the payee or appropriate designee will sign a transmittal listing.
  5. All checks 14 days old or older will be mailed to the employee's preferred check mailing address that is on file at the time the check is mailed.  If no check mailing address is provided, the check will be mailed to the mailing or home address on record.