| REQUEST | REASON | DATE | COMMENT |
|---|
| 1. | Pending Student Hire Requests | Added Year and Term to search. Added Request Date and Job EffDt to grid | 8/29/2019 |
|
| 2. | Search Hired Students | added name to search criteria | 8/29/2019 | successfully implemented |
| 3. | Lookup for Department | added description and now limits to those departments associated with the business unit | 8/29/2019 | successfully implemented |
| 4. | Job Code/Title has defaults applied | Salary Plan, Grade, Step & Hourly Rate default based on the Job Code/Title that is selected. | 8/29/2019 | successfully implemented |
| 5. | Location Code | now defaults from position and description is displayed | 8/29/2019 | enhancement lost after patch late 2019 |
| 6. | FICA status determined by CS student status | FICA status will default based on credit hours (0-5=Subject & 6 or more = Exempt) | 8/29/2019 | successfully implemented (May need edits per campus) |
| 7. | BUG fixed - Department ID defaults from position record | Department ID on Job record will default based on the position number entered. | 8/29/2019 | successfully implemented |
| 8. | |
| 1/13/2021 | Successfully implemented |
| 9. | - HCM-1523 Location Code lookup by business unit
- HCM-1558 EFFDT remove default of sysdate; make required field
- HCM-1598 MSS defaults Dept ID from record 0 even it it's a terminated job
- HCM-1645 Ability to select student who does not have a Payroll record Improvement
| - Increase ease of Location Lookup for all e-Auths
- Effective Date often incorrect, update applied to force submitter to look more closely.
- Trying to pull the correct Job Information for submitter
- Quality of Life Improvement! Removes need for GoogleForm
| 3/8/21 | Successfully Implemented |
| 10 | - Updated the Pending Student Hire Request search options
- Updated Layout of entire e-Auth
- Action Type (required) added
- End Date Auto populates based on Effective Date
- MEPL Eligibility notice has been added (populates based on credits)
- e-Auth now shows the number of credits a student is enrolled in per semester
- Level/Step/Hourly Rate are now locked by Job Title that is selected
- Distribution Category. Submitters should be able to select whatever option without it creating a block in the process.
- Awards box added to show all availalbe awards for the student being hired.
- Removed the Supervisor Agreement and now the checkbox is meant to be the agreement for all items requested on the page.
- Save button has been moved to the Payroll Only section
- Student Employment Section created.
- Shows date when student Accepted
- Allows Student Employment to 'check off' if student enrolled in Thesis or Graduation
- Payroll Use Only Section created.
- Action, Reason, FICA Status, and Empl Class have all been moved here to remove confusion from the Submitter.
- Save button lives here far from the reach of the Submitter
| - Easier lookup for pending e-Auths, search via Empl ID
- Easier to complete correctly
- No comment needed to determine e-auth reason
- Many errors in End Date previously
- Better tracking of MaineEarnedPaidLeave eligibility
- Better method for verifying eligibility for student payroll/MEPL/FICA status
- Many jobs were set up with the wrong pay because the values were ignored during submission
- Supervisors were met with blocks and troubleshooting methods were necessary
- Submitters can verify the award in the system themselves in order to select the proper Distribution
- Each campus has different expectations of their supervisors.
- MANY lost e-Auths due to use of the Save button
- Assists in filling in many of the 'blanks' when processing e-Auths. Removes the need for certain notes and prior tracking that Student Employment offices were doing.
- Movements needed to alleviate confusions that submitters were feeling.
| 12/17/2021 | Successfully Implemented |
