Name Usage Policy
Visit the Name Usage Policy for additional information.
Legal Name Change
Once a name has been legally changed, submit the Individual Data Sheet change form with information to Human Resources to update your HR records. You will be required to provide an updated Social Security Card. Submit both documents by uploading to our secure SharePoint site: How to Submit Paperwork, Forms and Spreadsheets
Preferred Name
Preferred names are updated first and foremost in MaineStreet. This will then feed to some other systems (Blackboard), but other systems will require some additional actions.
Students: To enter a Preferred Name in MaineStreet - Campus Solutions:
- Go to http://mainestreet.maine.edu.
- Navigate to your Student Center.
- Select the link labeled “Demographic Data” under “Personal Information.”
- Select the “Names” tab.
- Click the green “Edit” button.
- Add or change your preferred name.
Employees: To enter a Preferred Name in MaineStreet - Human Resources:
- Employees will contact their HR Business Partner or HR Director to request the preferred name change.
- HR submits the Individual Data Sheet change form with information to Payroll
- HR advises employee to visit http://accounts.maine.edu to change their email account information.
Email Address Change
Once your preferred name has been updated in MaineStreet, and once the system has synced (which typically happens once each business day), navigate to accounts.maine.edu and use the self service option to change your UMS ID. Once the system sync has occurred, your preferred name will be an available option to select for the new ID.
It is important to remember that Gmail and other email platforms may retain contact information that does not update automatically. You may need to request that people you correspond with update their contacts.
Benefits/Retirement Name Changes
Once your legal name has been updated in MaineStreet, your name will automatically be sent to some of our benefit vendors. Please see the table below for schedules, or if action needs to be taken.
| Benefit | Vendor | Action |
|---|---|---|
| Medical Insurance | Cigna | No action: updates on a biweekly cycle |
| Dental Insurance | Northeast Delta Dental | No action: updates on a biweekly cycle |
| Vision Insurance | EyeMed | No action: updates on a biweekly cycle |
| 403(b)/457 accounts | TIAA | Employee must submit TIAA's "Change of Name Form" with supporting documentation by mail |
| Life Insurance (basic, supplemental, child, spouse/partner) | The Standard | No action: updates on a biweekly cycle |
Accidental Death and Dismemberment (basic, supplemental) | ||
| Disability (short-term, long-term) |
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