Description:
Regular hourly-paid employees are compensated for holidays in accordance to their respective Handbook/Collective Bargaining Agreement. It is important to report holiday time (HOL time reporting code) on the MaineStreet timesheet accurately to ensure correct pay.
Administrative Holidays
Closing of the University System by the Chancellor is designated an administrative holiday for a day or occasions such as a national day of mourning or other observance.
Scheduled and Does Not Work on an Administrative Holiday:
If the holiday falls on a day of the week on which the employee is normally scheduled to work, use time reporting code HOL.
Not Scheduled and Does Not Work on an Administrative Holiday:
Employees (except Police unit members) who are not scheduled to work an administrative holiday do not get any additional pay or additional time off. Therefore, there is no time reporting required.
Police
Police unit members normally not scheduled to work on the day an administrative holiday falls should still report a day’s worth of time for that day using time reporting code HOLNS to receive the holiday pay for that day. As all University holidays are scheduled to fall on weekdays, this should only apply to individuals who do not typically work a Monday-Friday schedule.
Scheduled and Works on an Administrative Holiday:
When working an administrative holiday, time needs to be properly entered as HOL so that time is paid. HOLAD is used in addition to the HOL code to indicate time worked. In the example below, an employee normally works a 40 hour schedule Monday through Friday. She works from 8 to 4:30, and the Holiday starts at Noon, so she enters 4 hours of REG, 4 hours of HOL and 4 hours of HOLAD for Friday.
Not Scheduled and Works on an Administrative Holiday:
Police
Police unit members receive double pay only for the hours worked. REG is used in addition to the HOLNS code to indicate time worked.
Service & Maintenance, ACSUM (COLT)
When working an administrative holiday that is not part of the normal schedule, the employee receives regular pay only for the hours worked. REG code is used to indicate time worked.
Compensatory Time for Working a Holiday
Working on a Holiday and Saving as Compensatory Time
Employees may be asked (or request) to earn compensatory time in lieu of the pay while working during the holiday. Note that the comp time is recorded at the same amount as the time worked. The code (CMNSV) is used for Non-Represented employees. Employees represented by ACSUM should use CMCSV, those in Service and Maintenance should use CMMSV and those in the Police unit should use CMPSV. If you work the holiday and choose to earn compensatory time you would report your time as follows:
Working on a Family Holiday and Saving as Compensatory Time
Employees may be asked (or request) to earn compensatory time in lieu of the pay while working during a family holiday. Note that the comp time is recorded at 1.5 times hours worked for working a family holiday. The code (CMN15) is used for Non-Represented employees. Employees represented by ACSUM should use CMC15, those in Service and Maintenance should use CMM15 and those in the Police unit should use CMP15.
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