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Time Reporting Codes Time Reporting Codes common to all Workgroups/Collective Bargaining Units

Also see specific time reporting guides:

TRC Short DescriptionUsage Details
ADMLV Administrative LeaveScheduled hours during Admin Leave (if you worked, you also enter the worked time using codes Admin Leave Worked or Comp Time Earned).
ADMWK Administrative Leave WorkedHours worked during Admin Leave (see above). 
ADMX2Admin Premium x2Hours worked outside of regular schedule during Admin Leave or Admin Holiday.
BREAV BereavementHours not worked due to death of family member; see union contract for details
CBK Call Back

Hours worked outside normal work schedule when called back by supervision; paid at the rate of 1.5 times regular hourly rate of pay a; hours entered less than 3 will be paid at minimum of 3 hours per instance

HOL HolidayScheduled hours during a Holiday. For example, you normally work 8 hours on Mondays, but this Monday was Memorial Day, so you use the HOL code for those 8 hours.
HOLFM Family Holiday WorkedHours worked on a Family Holiday. For example, Monday was Memorial Day, and you were required to work. Report 8 hours on Monday using HOL (or HOLNS) and those 8 hours again using HOLFM.
HOLNS Holiday Non-ScheduledHours for a holiday when not regularly scheduled to work. For example, Monday was Patriot’s Day, you do not work on Mondays; however, you are entitled to holiday pay. 
HOLW Holiday premiumHours worked on Regular Holidays. 
JURY Jury DutyScheduled hours missed due to Jury Duty (not to exceed 10 days) 
JURYM Jury Duty Maine SupplementJury duty beyond initial 10 days
MLTRY Military leaveSee contract for specific details
REG RegularRegular hours worked
SICK Sick Time not worked due to being ill or injured and/or to care for a family member who is injured or sick
VAC Vacation Time not worked due to a planned vacation day
WCA Workers’ Comp Appointment Time not worked due to doctor appointment
WCOUTWorkers' Comp - Non ApptTime not worked on first day of workers compensation injury/illness
WITNS Witness LeaveTime not worked due to being called as a witness in a court proceeding.
WLNS Wellness ActivityTime not worked due to attending a University sponsored wellness event

Time Reporting Codes unique by Workgroup/Collective Bargaining Unit

ACSUM (COLT) 

TRC Short DescriptionUsage Details
CMC15 Comp time earned 1.5 timesCompensatory time for Overtime or Family Holiday worked. Enter the number of hours worked times 1.5. 
CMCSV Comp Time EarnedStraight time Comp for hours worked during Admin Leave, Admin Holiday, or Regular Holiday.
CMCTK Comp time taken Time taken and paid as compensatory time
CMCX2 Comp time earned 2 timesComp time for hours worked outside of schedule during Admin Leave or Holiday. Enter the number of hours worked times 2. 
SFC Shift differential Hours paid at 40 cents per hour for shift differential
SHOCOvertime shift differential Hours paid at 60 cents per hour for overtime shift differential

Confidential/Hourly Non‐Represented and Supervisors

TRC Short DescriptionUsage Details
CMN15 Comp time earned 1.5 timesCompensatory time for Overtime or Family Holiday worked. Enter the number of hours worked times 1.5. 
CMNSV Comp Time EarnedStraight time Comp for hours worked during Admin Leave, Admin Holiday, or Regular Holiday.
CMNTK Comp time taken Time taken and paid as compensatory time
CMNX2 Comp time earned 2 timesComp time for hours worked outside of schedule during Admin Leave or Holiday. Enter the number of hours worked times 2. 
SFNR Shift differential Hours paid at 40 cents per hour for shift differential; see Handbook for details
SHONR Overtime shift differential Hours paid at 60 cents per hour for overtime shift differential; see Handbook for details

Police and Security

TRC Short DescriptionUsage Details
CMP15 Comp time earned 1.5 timesComp time for Overtime or Family Holiday worked. Enter the number of hours worked times 1.5. 
CMPSV Comp Time EarnedStraight time Comp for hours worked during Admin Leave, Admin Holiday, or Regular Holiday. 
CMPTK Comp time taken Time taken and paid as compensatory time
CMPX2 Comp time earned 2 timesComp time for hours worked outside of schedule during Admin Leave or Holiday. Enter the number of hours worked times 2.
COURT Court TimeCourt Time outside of regular schedule.  
DETAL DetailHours worked on specific Detail.  Detail will not accumulate towards overtime but will pay automatically at 1.5 times regular hourly rate. 
FLOAT Floating Holiday 
INSTR InstructorHours worked as a Field Training Officer or Firearms Instructor; provides additional $1.25 per hour (must be used in addition to REG).
MTG Meeting 
ONC On Call 

Hours required by supervision to remain at home prepared to return to work immediately if contacted; will be paid at the straight time rate for all such on-call hours; hours will be included in computation of overtime

SFP1Shift 1Shift 1 differential (shifts starting after 1PM but before 8PM) 
SFP2 Shift 2Shift 2 differential (shifts starting after 8PM but before 8AM)  
SHOP1 Shift 1 OvertimeShift 1 overtime differential 
SHOP2 Shift 2 OvertimeShift 2 overtime differential 
STWRD StewardGrievance Handling or Negotiation

Service and Maintenance  

TRC Short DescriptionUsage Details
CMM15 Comp time earned 1.5 timesComp time for Overtime or Family Holiday worked. Enter the number of hours worked times 1.5.
CMMSV Comp Time EarnedStraight time Comp for hours worked during Admin Leave, Admin Holiday, or Regular Holiday. 
CMMTK Comp time taken Time taken and paid as compensatory time
CMMX2Comp time earned 2 timesComp time for hours worked outside of schedule during Admin Leave or Holiday. Enter the number of hours worked times 2. 
ONC On Call Hours required by supervision to remain at home prepared to return to work immediately if contacted; will be paid at the straight time rate for all such on-call hours; hours will be included in computation of overtime
SFM ShiftShift differential
SHOM Shift OvertimeOvertime shift differential 
STWRD StewardGrievance Handling or Negotiation

UMPSA & Overtime Eligible Non‐Represented Professionals

TRC Short DescriptionUsage Details
ANLVAnnual LeavePaid time off for vacation
CMNSV Comp Time EarnedComp time for Overtime.  Enter the number of hours worked times 1.5.
CMNTK Comp time taken Time taken and paid as compensatory time
DISADisability LeavePaid time off due to being ill or injured; or to care for an ill or injured family member
ONC On CallHours required by supervision to remain at home prepared to return to work immediately if contacted; will be paid at the straight time rate for all such on-call hours; hours will be included in computation of overtime
OTSSalaried Overtimehours worked over 40 in a week


Note: Shift differential should not be entered for hours saved as comp time. The differential will be paid when the comp time is used.