Information and updates regarding Coronavirus and continuity of HR Operations: At this time, albeit teleworking, the HR Ops team is working business as usual to serve the needs of UMS staff and student workers. Additional Information: https://gojira.its.maine.edu/confluence/display/HumanRes/HR+Operations+Coronavirus+COVID-19+Information

Ask the HR Operations Team https://gojira.its.maine.edu/jira/servicedesk/customer/portal/13
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New Job Codes

4 new Job Codes have been created to support payroll processing of Testing Ambassadors as follows:

Job Code

Description (title for PeopleSearch and Timesheet)

Default rate of pay (may be overridden; i.e. USM Emergency Pay)

G0100

Testing Ambassador

$12.65 

Pay level 4 Unified Student Wage Schedule

G0200

Testing Ambassador II

$15.15 

Pay level 10 Unified Student Wage Schedule

G0300

Testing - Salaried

  • FLSA Exempt position related to COVID-19 testing
varies

95205

COVID Testing Ambassador

Student 

Employee who does not have an active Regular appointment:

Paperwork:  

  • Form I-9
  • Temporary Hourly Appointment Form 
    • Use existing temporary position number for department that is the same as the supervisor
    • Use Job code above along with the appropriate hourly rate
  • Temporary Salaried Appointment Form 
    • Use existing temporary position number for department that is the same as the supervisor
    • Use Job code above
  • e-Authorization if employee is a UMS student
    • Use existing student position number for department that is the same as the supervisor
    • Use Job code above along with the appropriate hourly rate

Payroll Setup:

  • Temporary assignment will be set up with timesheet to report hours worked for hourly-paid employees
  • New employees (cc Supervisor) will be sent an email notification that will include
    • Employee time entry training materials as well as direct deposit and tax withholding guides for Employee Self-Service.
    • Employees may be eligible for Maine Earned Paid Leave

Employee has Regular appointment:

Active Regular Hourly University Employees working as Ambassadors:

Paperwork:  

Payroll Setup:

  • Dual Rated position will be set up as separate job with separate hourly rate to report hours on timesheet
    • Regular earnings are subject to 403b benefits
    • Overtime will be paid at the average hourly rate on all jobs’ hours
    • Timesheet will have same Workgroup so TRC’s will be the same as Regular job
  • Temporary assignment will be set up with timesheet to report hours worked
    • Temporary earnings are not subject to 403b benefits
    • Overtime will be paid at the average hourly rate on all jobs’ hours
    • Timesheet will have temporary TRC’s (no benefits)
  • Employee (cc Supervisor) will be sent an email notification when the job has been set up

Active Regular Salaried University Employees working as Ambassadors:

Paperwork:  

  • Active Salaried Employees who work temporarily as TA’s during their normal work schedule will be paid their normal salary
  • If a Salaried employee works outside their normal work schedule as a TA, submit a Add Comp - Salaried form using appropriate job code above.
    • Add job code for future reporting

Payroll Setup:  

  • N/A