How to Process Testing Ambassador Assignments

New Job Codes

4 new Job Codes have been created to support payroll processing of Testing Ambassadors as follows:

Employee who does not have an active Regular appointment:

Paperwork:  

• Form I-9
• Temporary Hourly Appointment Form 
• Use existing temporary position number for department that is the same as the supervisor
• Use Job code above along with the appropriate hourly rate
• Temporary Salaried Appointment Form 
• Use existing temporary position number for department that is the same as the supervisor
• Use Job code above
• e-Authorization if employee is a UMS student
• Use existing student position number for department that is the same as the supervisor
• Use Job code above along with the appropriate hourly rate

Payroll Setup:

• Temporary assignment will be set up with timesheet to report hours worked for hourly-paid employees
• New employees (cc Supervisor) will be sent an email notification that will include
• Employee time entry training materials as well as direct deposit and tax withholding guides for Employee Self-Service.
• Employees may be eligible for Maine Earned Paid Leave

Employee has Regular appointment:

Active Regular Hourly University Employees working as Ambassadors:

Paperwork:  

• Dual Rate/ Working out of title
• Use same position number as regular position
• Use Job code above along with the appropriate hourly rate
• Temporary Hourly Appointment Form 
• Use existing temporary position number for department that is the same as the supervisor
• Use Job code above along with the appropriate hourly rate

Payroll Setup:

• Dual Rated position will be set up as separate job with separate hourly rate to report hours on timesheet
  • Regular earnings are subject to 403b benefits
  • Overtime will be paid at the average hourly rate on all jobs’ hours
• Timesheet will have same Workgroup so TRC’s will be the same as Regular job
• Temporary assignment will be set up with timesheet to report hours worked
  • Temporary earnings are not subject to 403b benefits
  • Overtime will be paid at the average hourly rate on all jobs’ hours
• Timesheet will have temporary TRC’s (no benefits)
• Employee (cc Supervisor) will be sent an email notification when the job has been set up

Active Regular Salaried University Employees working as Ambassadors:

Paperwork:  

• Active Salaried Employees who work temporarily as TA’s during their normal work schedule will be paid their normal salary
• If a Salaried employee works outside their normal work schedule as a TA, submit a Add Comp - Salaried form using appropriate job code above.
• Add job code for future reporting

Payroll Setup:  

• N/A

Related articles

• Page:
  How to Process Temporary and/or Additional Pay
• Page:
  How to Process Temporary and/or Additional Pay via Smartsheet
• Page:
  How to Process Pay Changes via Smartsheet
• Page:
  How to Process Testing Ambassador Assignments