Forms
Refer to Administrative Practice Letter for best practices for sharing data:
SECTION VI- Information Technology
Forms must have required information and all authorized signatures:
HR and Payroll collect documents electronically and store them in a secure data management system. The following options allow staff to upload documents in a secure fashion, particularly documents such as Form I-9, W-4, etc. that contain personally identifiable information (PII). The privacy and safety of employee data is extremely important to us.
For security reasons, do not email documents that contain personally identifiable information (PII) such as social security number.
Print to ImageNow & route to payroll
Fax securely to 561-3456
Upload directly to secure SharePoint account: See instructions ->>>
Spreadsheet Templates for Bulk Actions (10 or more)
10 or more actions may be submitted on a template spreadsheet and authorized via email. Download a template spreadsheet below. You can download a template 2 ways: 1) (right-click and then Save link as OR click to preview (ignore hieroglyphics), then click download (arrow down) icon.
*Faculty-related payments related to course instruction (see new Smartsheet instructions)
- *earnings distributions - retroactive and/or distribution detail setup
*sabbatical leaves (backup sent separately for HR file)
- *USM graduate assistant stipends (USM Only) (UMaine: please contact the Grad School for spreadsheet template)
- persons of interest (Upload directly to secure OneDrive account ->>>)
- PATFA Academic Year Appointments
Follow these steps to submit bulk actions:
*Templates above that include financial transactions must be approved by an authorized signer.
Upload directly to secure SharePoint account ->>>
Excel version of spreadsheet as attachment
PDF version of the spreadsheet that is signed by an authorized signer.
Templates 7-8 above do not need financial approval.
Upload directly to secure SharePoint account ->>>
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Payroll Secure Document Upload to SharePoint
Secure Upload Instructions You may upload up to 10 documents at a time.