Manager Frequently Asked Payroll Questions Regarding Student Rehire eAuthorization

• A notice is sent to the student once the manager submits the job.  

• Students are instructed to log in to MaineStreet to do the following:

• Accept the job

• Sign the confidentiality agreement

• Sign the Break Waiver (Optional)

• Yes!

• Once the student has accepted the job and Student Employment and Payroll approves it, an email is sent:

• To Students to inform them that they can now enter time and review/update their personal information

• CC Reports To/Supervisor

• Under Distribution Category, select "STUDENT REGULAR"

If Spring Job continues into Summer and/or Summer job continues into the new academic year, you must submit separate authorizations. Follow these steps if the student will start working a few days before the beginning of the academic year:

Paper Authorizations:

• Submit authorization for the end of Summer and for the academic year

• Please make a note on the forms, indicating job continuation, such as “cross over job” (this prevents Payroll from entering in incorrect chronological order)

Manager Self-Service eAuthorization

• Select FALL Term
• Use actual starting date (tail end of Summer 3-5 days)
• Use Fall funding information:
  • Department funded (Student Regular) or FWS 75/25 or FWS CS 75/25
  • Accounting ID / chart fields pertaining to Fall/academic year
• Comment section
  • Please indicate “cross-over job”
  • List different funding (Accounting ID) for the last days of Summer if applicable