Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Once you have been added to a Group, when you login to the Web CMS you will encounter this screen.

Image Removed

This will be your default start page upon accessing the Web CMS. You will see under My Groups the Groups you are a member of.

Under your UMS ID is your User Menu. This menu will be on every page you have access to within the Web CMS. The options under it are

Anchor
top
top

The My Groups page is the default start page for the CMS, with 4 tabs:

Table of Contents
maxLevel2
minLevel2

My Groups

The My Groups tab lists all the Groups you are a member of.

  • Clicking the title of a Group will bring you to that Group's sub-site landing page.
  • Clicking View Members will bring you to a list of all the users for that group. If you are an Admin of that group, you will be able to add, manage and remove users from there.
    For more information, see: User Management
  • Clicking List will bring you to the list of all content created for the relevant Group's sub-site.

Image Added

Groups

The Groups tab lists all the groups that exist within the CMS.

  • Clicking the title of a Group will bring you to that Group's sub-site landing page.
  • Clicking View Members will bring you to a list of all the users for that group. If you are an Admin of that group, you will be able to add, manage and remove users from there.
    For more information, see: User Management

Image Added

This tab lists links that do not work for any content within any group you are a part of, regardless of who created or has since edited that content. The CMS checks links each night, and the screen may indicate that not all links have been checked in the yellow information box. 

  • The GROUP column is sortable.
  • The NODE column is sortable and lists the title of each node (Page, Event, News Item, Slideshow Slide, etc.). Click a title to edit the content and fix the link(s).
  • The URL column lists the broken link(s) within that node and basic information about the error(s)
    NOTE: Detailed information about each link is shown at the top of the edit screen for the given node (see Node Edit Screen image below)

Tip
titleRemember: Internal links never fail

Whenever possible, use Internal Links within the CMS to minimize broken links

Image Added

Node Edit Screen

Image Added

File Browser

The File Browser shows one folder for each Group you have access to. Each folder contains that Group's non-CMS files (PDF files, Excel files, any uploaded images – such as Slideshow Slide images, Gallery Images – etc.).

  • Allowed file extensions: .pdf, .gif, .png, .jpg, .jpeg, .doc, .docx, .dot, .dotx, .xls, .xlsx
    • NOTE: PowerPoint files are not allowed, but you can save your PPT file as a PDF and upload it that way.
  • Maximum file size: 8 MB

Image Added

Use the links at the top to manage the files in each folder.

  • Upload
    Launches a pop-up window to find and upload a file from your computer
    Checking the Thumbnail option when uploading images will create a thumbnail in addition to saving the full image

    Warning
    titleIf replacing, DELETE first!

    If you wish to replace an existing file, you must delete the old file first. Uploading a file with the same name will result in a new, separate file with a number appended to the end of the filename, as seen here:

    Original File: GradReqs.PDF
    Uploaded File with same name becomes: GradReqs_0.PDF

  • Thumbnails
    Select an image file in the File Browser, then click this link to create a thumbnail for that image
  • Delete
    Deletes file from system
    Requires confirmation

    Warning
    titleBe absolutely certain!

    Before you delete any file, check with all other publishers and admins to make sure no other content is currently linking to that file. If such a link exists and the file is deleted, users will get an error. This would appear on the Group Broken Links.