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This document describes the steps for installing a University printer (on Active Directory) to your Windows workstation, and how to add your account code for printing on Canon or Imagistics copiers.

Step-by-step guide

Installing a University Printer (on Active Directory):

  1. Go to the Windows icon on the lower left hand corner of your screen.
  2. Select All Programs --> University Applications --> Install Printer
  3. You may scroll through the list to find your desired printer, OR
  4. Find your printer by performing a search on the ‘Name,’ or ‘Location’ fields.
  5. To search for a printer in Finance or Financial Aid by Name, use an asterisk on both ends of your search string to match missing characters. Example: *fina* 
    Then click ‘Find Now.’

    Names 'typically' follow a naming scheme of 'CAMPUS-DEPARTMENT-PRINTERMODEL'
    Example = UMA-AdminServices-HP4200-1

  6. To search for a printer in Robinson Hall, use an asterisk at the beginning of your search string to match missing characters.  Example: *rob
    Then click ‘Find Now.'

    Locations 'typically' include the building and room number
    Example = UMA Augusta - Jewett Hall - Room 192

    Find Printer window illustrating step 6 above.

  7. Once you have located the desired printer, double-click on it in the list and the printer will automatically install to your computer.  
  8. To access this printer in Windows to change its settings, go to the Windows icon and select, Devices and Printers


Configuring a University Canon Copier to Use Account Tracking for Printing:

  1. Go to the Windows icon and select, Devices and Printers.
  2. Right-click on the desired printer, select ‘Printer Properties’ and the ‘Device Settings’ tab.  
  3. Click on the ‘Settings’ button to the right of ‘Use Department ID Management.’
  4. Enter the Department ID and password as your 7-digit account code.
  5. Uncheck ‘Confirm Department ID/Password When Printing’ and click OK to all open dialogue boxes.
  6. Repeat this step for any Canon copiers installed on your computer.

Configuring a University Imagistics Copier to Use Account Tracking for Printing:

  1. Go to the Windows icon and select, Devices and Printers.
  2. Right-click on the desired printer, select ‘Printing Preferences’ and the ‘Device Settings’ tab.  
  3. Click on Authentication/Account Track… under the ‘Basic’ tab.
  4. Enter the Department ID and password as your 7-digit account code, and click OK to all open dialogue boxes.