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Follow these guidelines for initiating temporary pay owed to employees.

Temporary Pay Flowchart

What is the Duration?

 Ongoing for 2 weeks to 6 months or longer
 Temporary Assignment/ Teaching Agreement
 Employee already employed by UMS

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

temporary per dept

790x

003

Temporary Appointment - Salaried

Addl Comp on Primary Job

n/a

temporary per deptvaries - Rankvaries- teachingPT Teaching AgreementAdd Pay; PATFA remain active per contractEligible for ACA if avg 30 hours+ week (10 credit hours)

Non-Exempt

temporary per dept

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment

Eligible for ACA if avg 30 hours+ week

 Employee not already employed by UMS

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

temporary per dept

7900 - Salaried

003 - Salaried


Temporary Appointment - Salaried

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

Eligible for ACA if avg 30 hours+ week

temporary per deptvaries - Rankvaries- teachingPT Teaching AgreementAdd Pay; PATFA remain active per contractEligible for ACA if avg 30 hours+ week (10 credit hours)

Non-Exempt

temporary per dept

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment

Eligible for ACA if avg 30 hours+ week

 Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

temporary per dept

790x

003

Temporary Appointment - Salaried

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

n/a

Non-Exempt

Same as regular position

HECCP

Same as regular position

Temporary Appointment - Hourly

Secondary Job – temporary but same Timesheet as regular position

same as regular job

 Work outside the work year or outside the normal workload

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

temporary per dept

790x

210

Addl Comp - Salaried

Addl Comp on Primary Job

n/a

Non-Exempt

temporary per dept

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment

Eligible for ACA if avg 30 hours+ week

 Stipend

Stipends must adhere to Board of Trustees Policy: https://www.maine.edu/board-of-trustees/policy-manual/section-404/

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt


690, 691

Stipend

Addl Comp on Primary Job

Based on regular job

Non-Exempt

HECCP

685

Addl Comp - Hourly

Addl Comp on Primary Job

Based on regular job


 Intermittent/ As Needed (maximum 12 months)
 Temporary Assignment/ Teaching Agreement

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

7900 - Salaried

xxxx - Rank

003 - Salaried

varies- teaching

Temporary Appointment - Salaried or PT Teaching Agreement

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

Eligible for ACA if avg 30 hours+ week

7990

003

Summer/Athletic CampIf no other active job -  Primary Job - Term at 12 months Generally, not eligible

Non-Exempt

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment or after 12 months not paid

Eligible for ACA if avg 30 hours+ week

7990

003

Summer/Athletic CampIf no other active job -  Primary Job - Term at 12 months Generally, not eligible
 Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

Same as regular position

Same as regular position

Temporary Appointment - Salaried

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

same as regular job

Non-Exempt


HECCP

Same as regular position

Temporary Appointment - Hourly

Primary Job – same Timesheet as regular position - Term at 12 months or end of appt (whichever is earlier)

same as regular job

 Work outside the work year or outside the normal workload

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

7900/6900

210

Addl Comp - Salaried

Addl Comp on Primary Job

n/a

Non-Exempt

HECCP

210

Temporary Appointment - Hourly

Addl Comp on Primary Job

n/a


 One-Time Payment
 Extra Effort

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt


210/220

Addl Comp - Salaried

Addl Comp/Paysheet Adj on Primary Job

Based on regular job

 Temporary Assignment/ Teaching Agreement

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

7900/6900

210


Addl Comp - Salaried

Addl Comp on Primary Job

Based on regular job

003 if no other active assignmentTemporary Appointment - Salaried

If no other active job -  Primary Job - Term at 12 months or end of appt (whichever is earlier)

If no other active job - Eligible for ACA if avg 30 hours+ week

7990

003

Summer/Athletic CampIf no other active job -  Primary Job - Term at 12 months Generally, not eligible

Non-Exempt

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet - Term at 12 months or end of appt (whichever is earlier)

Eligible for ACA if avg 30 hours+ week

7990

003

Summer/Athletic CampIf no other active job -  Primary Job - Term at 12 months Generally, not eligible
 Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt


Same as regular position

Addl Comp - Salaried

Addl Comp - Hourly

Addl Comp on Primary Job

Non-Exempt

HECCP

Same as regular position

Dual Rate

Addl Comp on Primary Job

Based on regular job

Footnotes

1See Additional Compensation Guidelines for definitions

2FLSA:  Exempt means work performed meets the FLSA duties and salary test for exempt status; Overtime Rate:  If primary job is non-exempt, any additional work must be paid hourly and the hours worked in the secondary job/additional work must be included when determining whether the employee has exceeded 40 hours in the week for overtime calculation; any additional income will be included when calculating the average hourly rate then used for FLSA OT rate

Student Employee Determinations

Student workers are generally considered non-exempt2 per FLSA and must be paid by the hour. Exceptions include Graduate Assistants who are paid a monthly stipend. Determinations and paperwork are obtained from campus Student Employment offices. Also see 0260.20 Student Employees and FLSA

3New employees will also need to submit all applicable new hire paperwork including Form I-9 if required.

4Set up of Job record will include updating standard hours accordingly for compliance with ACA.  For exempt employees paid monthly, the comp rate will be zero during months without pay for Intermittent/As Needed.  Jobs will be terminated if/when not paid for a 12 consecutive months.



Follow these guidelines for initiating temporary pay owed to employees.

Temporary Pay Flowchart

What is the Duration?

 Ongoing for 2 weeks to 6 months or longer
 Temporary Assignment/ Teaching Agreement (no longer than 6 months)
 Employee already employed by UMS

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

temporary per dept

790x

003

Temporary Appointment - Salaried

Addl Comp on Primary Job

n/a

temporary per deptvaries - Rankvaries- teachingPT Teaching AgreementAdd Pay; PATFA remain active per contractEligible for ACA if avg 30 hours+ week (10 credit hours)

Non-Exempt

temporary per dept

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment

Eligible for ACA if avg 30 hours+ week

 Employee not already employed by UMS

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

temporary per dept

7900 - Salaried

003 - Salaried


Temporary Appointment - Salaried

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

Eligible for ACA if avg 30 hours+ week

temporary per deptvaries - Rankvaries- teachingPT Teaching AgreementAdd Pay; PATFA remain active per contractEligible for ACA if avg 30 hours+ week (10 credit hours)

Non-Exempt

temporary per dept

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment

Eligible for ACA if avg 30 hours+ week

 Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

temporary per dept

790x

003

Temporary Appointment - Salaried

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

n/a

Non-Exempt

Same as regular position

HECCP

Same as regular position

Temporary Appointment - Hourly

Secondary Job – temporary but same Timesheet as regular position

same as regular job

 Work outside the work year or outside the normal workload

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

temporary per dept

790x

210

Addl Comp - Salaried

Addl Comp on Primary Job

n/a

Non-Exempt

temporary per dept

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment

Eligible for ACA if avg 30 hours+ week

 Stipend

Stipends must adhere to Board of Trustees Policy: https://www.maine.edu/board-of-trustees/policy-manual/section-404/

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt


690, 691

Stipend

Addl Comp on Primary Job

Based on regular job

Non-Exempt

HECCP

685

Addl Comp - Hourly

Addl Comp on Primary Job

Based on regular job


 Intermittent/ As Needed (maximum 12 months)
 Temporary Assignment/ Teaching Agreement

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

7900 - Salaried

xxxx - Rank

003 - Salaried

varies- teaching

Temporary Appointment - Salaried or PT Teaching Agreement

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

Eligible for ACA if avg 30 hours+ week

7990

003

Summer/Athletic CampIf no other active job -  Primary Job - Term at 12 months Generally, not eligible

Non-Exempt

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment or after 12 months not paid

Eligible for ACA if avg 30 hours+ week

7990

003

Summer/Athletic CampIf no other active job -  Primary Job - Term at 12 months Generally, not eligible
 Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job2

PositionJob CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

Same as regular position

Same as regular position

Temporary Appointment - Salaried

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

same as regular job

Non-Exempt


HECCP

Same as regular position

Temporary Appointment - Hourly

Primary Job – same Timesheet as regular position - Term at 12 months or end of appt (whichever is earlier)

same as regular job

 Work outside the work year or outside the normal workload

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

7900/6900

210

Addl Comp - Salaried

Addl Comp on Primary Job

n/a

Non-Exempt

HECCP

210

Temporary Appointment - Hourly

Addl Comp on Primary Job

n/a


 One-Time Payment
 Extra Effort

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt


210/220

Addl Comp - Salaried

Addl Comp/Paysheet Adj on Primary Job

Based on regular job

 Temporary Assignment/ Teaching Agreement

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt

7900/6900

210


Addl Comp - Salaried

Addl Comp on Primary Job

Based on regular job

003 if no other active assignmentTemporary Appointment - Salaried

If no other active job -  Primary Job - Term at 12 months or end of appt (whichever is earlier)

If no other active job - Eligible for ACA if avg 30 hours+ week

7990

003

Summer/Athletic CampIf no other active job -  Primary Job - Term at 12 months Generally, not eligible

Non-Exempt

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet - Term at 12 months or end of appt (whichever is earlier)

Eligible for ACA if avg 30 hours+ week

7990

003

Summer/Athletic CampIf no other active job -  Primary Job - Term at 12 months Generally, not eligible
 Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job2

Position/ Job CodeEarnings Code

Paperwork Required3

MaineStreet Data Entry4

Benefits

Exempt


Same as regular position

Addl Comp - Salaried

Addl Comp - Hourly

Addl Comp on Primary Job

Non-Exempt

HECCP

Same as regular position

Dual Rate

Addl Comp on Primary Job

Based on regular job

Footnotes

1See Additional Compensation Guidelines for definitions

2FLSA:  Exempt means work performed meets the FLSA duties and salary test for exempt status; Overtime Rate:  If primary job is non-exempt, any additional work must be paid hourly and the hours worked in the secondary job/additional work must be included when determining whether the employee has exceeded 40 hours in the week for overtime calculation; any additional income will be included when calculating the average hourly rate then used for FLSA OT rate

Student Employee Determinations

Student workers are generally considered non-exempt2 per FLSA and must be paid by the hour. Exceptions include Graduate Assistants who are paid a monthly stipend. Determinations and paperwork are obtained from campus Student Employment offices. Also see 0260.20 Student Employees and FLSA

3New employees will also need to submit all applicable new hire paperwork including Form I-9 if required.

4Set up of Job record will include updating standard hours accordingly for compliance with ACA.  For exempt employees paid monthly, the comp rate will be zero during months without pay for Intermittent/As Needed.  Jobs will be terminated if/when not paid for a 12 consecutive months.

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