Follow these guidelines for initiating temporary pay owed to employees.

What is the Duration?

Ongoing for 2 weeks to 6 months or longer

Temporary Assignment/ Teaching Agreement

Employee already employed by UMS

FLSA Status for Primary Job²	Position	Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt	temporary per dept	790x	003	T emporary Appointment - Salaried	Addl Comp on Primary Job	n/a
Exempt	temporary per dept	varies - Rank	varies- teaching	PT Teaching Agreement	Add Pay; PATFA remain active per contract	Eligible for ACA if avg 30 hours+ week (10 credit hours)
Non-Exempt	temporary per dept	HECCP	003	Temporary Appointment - Hourly	Primary or Secondary Job with Timesheet, Term at end of assignment	Eligible for ACA if avg 30 hours+ week

Employee not already employed by UMS

FLSA Status for Primary Job²

Position

Job Code

Earnings Code

Paperwork Required³

MaineStreet Data Entry⁴

Benefits

Exempt

temporary per dept

7900 - Salaried

003 - Salaried

T emporary Appointment - Salaried

Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)

Eligible for ACA if avg 30 hours+ week

temporary per dept

varies - Rank

varies- teaching

PT Teaching Agreement

Add Pay; PATFA remain active per contract

Eligible for ACA if avg 30 hours+ week (10 credit hours)

Non-Exempt

temporary per dept

HECCP

003

Temporary Appointment - Hourly

Primary or Secondary Job with Timesheet, Term at end of assignment

Eligible for ACA if avg 30 hours+ week

Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job²	Position	Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt	temporary per dept	790x	003	T emporary Appointment - Salaried	Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)	n/a
Non-Exempt	Same as regular position	HECCP	Same as regular position	Temporary Appointment - Hourly	Secondary Job – temporary but same Timesheet as regular position	same as regular job

Work outside the work year or outside the normal workload

FLSA Status for Primary Job²	Position	Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt	temporary per dept	790x	210	Addl Comp - Salaried	Addl Comp on Primary Job	n/a
Non-Exempt	temporary per dept	HECCP	003	Temporary Appointment - Hourly	Primary or Secondary Job with Timesheet, Term at end of assignment	Eligible for ACA if avg 30 hours+ week

Stipend

Stipends must adhere to Board of Trustees Policy: https://www.maine.edu/board-of-trustees/policy-manual/section-404/

FLSA Status for Primary Job²	Position/ Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt		690, 691	Stipend	Addl Comp on Primary Job	Based on regular job
Non-Exempt	HECCP	685	Addl Comp - Hourly	Addl Comp on Primary Job	Based on regular job

Intermittent/ As Needed (maximum 12 months)

Temporary Assignment/ Teaching Agreement

FLSA Status for Primary Job²	Position/ Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt	7900 - Salaried xxxx - Rank	003 - Salaried varies- teaching	T emporary Appointment - Salaried or PT Teaching Agreement	Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)	Eligible for ACA if avg 30 hours+ week
Exempt	7990	003	Summer/Athletic Camp	If no other active job - Primary Job - Term at 12 months	Generally, not eligible
Non-Exempt	HECCP	003	Temporary Appointment - Hourly	Primary or Secondary Job with Timesheet, Term at end of assignment or after 12 months not paid	Eligible for ACA if avg 30 hours+ week
Non-Exempt	7990	003	Summer/Athletic Camp	If no other active job - Primary Job - Term at 12 months	Generally, not eligible

Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job²	Position	Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt	Same as regular position		Same as regular position	T emporary Appointment - Salaried	Primary or Secondary Job – no Timesheet, Term at end of assignment (except PATFA)	same as regular job
Non-Exempt		HECCP	Same as regular position	Temporary Appointment - Hourly	Primary Job – same Timesheet as regular position - Term at 12 months or end of appt (whichever is earlier)	same as regular job

Work outside the work year or outside the normal workload

FLSA Status for Primary Job²	Position/ Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt	7900/6900	210	Addl Comp - Salaried	Addl Comp on Primary Job	n/a
Non-Exempt	HECCP	210	Temporary Appointment - Hourly	Addl Comp on Primary Job	n/a

One-Time Payment

Extra Effort

FLSA Status for Primary Job²	Position/ Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt		210/220	Addl Comp - Salaried	Addl Comp/Paysheet Adj on Primary Job	Based on regular job

Temporary Assignment/ Teaching Agreement

FLSA Status for Primary Job²	Position/ Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt	7900/6900	210	Addl Comp - Salaried	Addl Comp on Primary Job	Based on regular job
	7900/6900	003 if no other active assignment	T emporary Appointment - Salaried	If no other active job - Primary Job - Term at 12 months or end of appt (whichever is earlier)	If no other active job - Eligible for ACA if avg 30 hours+ week
	7990	003	Summer/Athletic Camp	If no other active job - Primary Job - Term at 12 months	Generally, not eligible
Non-Exempt	HECCP	003	Temporary Appointment - Hourly	Primary or Secondary Job with Timesheet - Term at 12 months or end of appt (whichever is earlier)	Eligible for ACA if avg 30 hours+ week
Non-Exempt	7990	003	Summer/Athletic Camp	If no other active job - Primary Job - Term at 12 months	Generally, not eligible

Out-of-Title Work/Dual Rate (see Collective Bargaining Agreement for details)

FLSA Status for Primary Job²	Position/ Job Code	Earnings Code	Paperwork Required³	MaineStreet Data Entry⁴	Benefits
Exempt		Same as regular position	Addl Comp - Salaried	Addl Comp - Hourly	Addl Comp on Primary Job
Non-Exempt	HECCP	Same as regular position	Dual Rate	Addl Comp on Primary Job	Based on regular job

Footnotes

¹See Additional Compensation Guidelines for definitions

²FLSA: Exempt means work performed meets the FLSA duties and salary test for exempt status; Overtime Rate: If primary job is non-exempt, any additional work must be paid hourly and the hours worked in the secondary job/additional work must be included when determining whether the employee has exceeded 40 hours in the week for overtime calculation; any additional income will be included when calculating the average hourly rate then used for FLSA OT rate

Student Employee Determinations

Student workers are generally considered non-exempt² per FLSA and must be paid by the hour. Exceptions include Graduate Assistants who are paid a monthly stipend. Determinations and paperwork are obtained from campus Student Employment offices. Also see 0260.20 Student Employees and FLSA

³New employees will also need to submit all applicable new hire paperwork including Form I-9 if required.

⁴Set up of Job record will include updating standard hours accordingly for compliance with ACA. For exempt employees paid monthly, the comp rate will be zero during months without pay for Intermittent/As Needed. Jobs will be terminated if/when not paid for 12 consecutive months.

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